About VisBiz™Save time! Save money! Be productive! Get control of your Windows filing!CY Innovations' premier product, VisBiz™ offers unique solutions to complex Windows file management at home and in small to large business and project teams. VisBiz is a database driven (MS Access, SQL Server/MSDE) Windows application which provides filing system software for electronic file and document management. By turning your standard Windows file system into a relational file system, VisBiz adds a unique set of layers over the standard Windows file system which make it easier to create, save and find your important files. Download VisBiz now for use at home or in small businesses or projects. Or upgrade to an ENTERPRISE Multi-User license and migrate to SQL Server (or MSDE) for medium to large businesses and projects. Features
File ManagementRealFS™ Relational File SystemRealFS™ is the original Relational File System. It adds a set of unique layers over the standard Windows XP/2003 file system which characterize the context of your files through their relationships with other files and layers.
RealFS is based on single instance file sharing where all files are registered and shared from a single source file in the RealFS Catalog. The physical files are located in one or more Repositories set up through RealFS. Documents, Variants, Versions, relational links, Packages, reminders and notifications are linked back to RealFS Catalog. The RealFS Explorer manages these references and relationships so that you can access each file within its own unique context. RealFS provides a single interface for managing your file system and accessing your files. RealFS compliments Windows Explorer yet reigns in its excessive flexibility. RealFS ExplorerThe RealFS Explorer provides a single user interface to manage your relational file system, for almost any file type and access to files using their native applications.
Documents are created directly from RealFS using Templates from 3rd part applications, which have been previously imported, formatted and Approved for use. You can set any Template as the default for a Category. When you create a document in that Category, RealFS copies the Template, creates the predefined Certificate, stores it in the designated Repository and opens it for you using its native application. When you have finished editing a document just click Save. To import external files into RealFS, simply Drag-and-drop files and Outlook emails directly into the RealFS Category Browser. Select the required Category and RealFS imports the external file or email, creates a predefined Certificate, stores it in the designated Repository, and opens it for you. You can create a Reference Certificate which is a document which does not have an associated physical file. Reference Certificates allow you to create registers or linked lists. Microsoft ® Office IntegrationYou can create Microsoft ® Office XP/2003 documents directly from RealFS including Word, Excel, PowerPoint and Outlook messages. RealFS automatically updates the properties of an Office document including title, author and subject from the Summary tab as well as other information on the Custom tab. You can use Word's Insert >> Field feature to automatically update metadata in the body of a document from its properties. Preformed CertificatesA major contributer to lost information is the uncontrolled and inconsistent naming of files. Long file names don't expand well with Windows Explorer. With RealFS, each document is referred to by its Certificate which is made up from a Document Code and a Title. You can prescribe the form of the Certificate for each Category including project number, autonumber, subnumber, user initials, filename, user input, text, date and time. Whenever you create a new document, RealFS will automatically build a Certificate for it based on the preformed convention for the selected Category. File SecurityAnother major contributor to lost information is lack of consistency in saving documents to a designated location. RealFS uses Repositories to provide a pre-assigned filing location for each Category. Any document created within a Category will be automatically saved to the associated Repository. Users no longer create their own folders or deal directly with the underlying Windows file system.
Document ControlVariant ControlIntroducing the unique concept of Variants. You can use Variants to manage 3 different variations of a quotation and then track the different revisions to each variation. Or easily relate the written instruction of a QA procedure to its associated flow chart. Only VisBiz provides Variants to control the content variations in your documents. Variant relationships exist between documents which have a common purpose but have changed in either fit, form or function. RealFS Explorer allows you to create Variants with each Variant having its own sequence of Versions. Version ControlVisBiz automatically manages your document revisions, allowing different types of revision methods without duplicate or out of sequence version stamps. Control your document revisions in compliance with ISO 9001:2000. RealFS Explorer allows you to easily create a new Version of a document. Version relationships exist between documents which change, but not in fit, form or function. Set up different version stamp systems for each Category based on alpha/numeric, date/time, Engineer or Freeform methods. Automatically generate the next sequential version stamp. Secure files of superseded revisions. Configuration Management (Packages)RealFS provides configuration management and traceability by packaging and baselining document sets. You can capture the working state of a set of documents required for an important tender submission and then lock down each document once the submission is ready to send.
You can print or export all documents for submission, record and report the delivery history of each document in the Package. You can create a new version of the package and edit or add new documents during tender negotiations. You can compare the difference between any of the previous package version. Document ApprovalRealFS provides facilities to easily record and report the status of a document through its life cycle from Draft to Approved/Cert Final to Superseded. Approving a Document automatically locks its native file to read-only and certifying it as final automatically increments to the major revision stamp when the next Version is created. Document Delivery and TraceabilityBuild a profile of the delivery history of any Document. You can indicate to whom a Document was delivered, the date of delivery, the reason for delivery, the method of delivery, the format of documents and the QA status of the delivery. The delivery record can include VisBiz Users as well as external contacts. Delivering a document to any VisBiz User will add an entry into that User's MyComm Reminders list on the date you specify. Document SecurityRealFS Explorer allows you to manually lock a document file where only you (or the administrator) can unlock the file. You can also classify a document so that only selected Users can open and view it. Back to About VisBiz
Files in ContextRelational DocumentsIf you capture a file's context and hence its purpose for existing, then you could capture the intellectual property behind your business or project.
RealFS Explorer provides an innovative solution for defining the context of files through relational documents. You can link one document to any other for any purpose. From the links you establish, RealFS builds a hierarchical structure of inter-related documents from across the Catalog. Using the Relational Documents View you can expand the interconnected documents to discover documents based on their relationships with other documents. Relational CategoriesRealFS Explorer allows you to relate a Category to other Categories. From the Relational Categories View you can browse document lists from the related parent and child Categories. Relational Categories also control how relational documents can be linked. By binding the relationship between two or more Categories, documents in a child Category can only be linked to documents in its parent related Categories. Themes and EventsRealFS Explorer introduces Themes and Events which can be used to associate your documents. Themes allow you to relate documents based on their common subject matter while Events allow you to relate documents based on some common incident or occurrence. Back to About VisBiz
ProductivityFavoritesWhen your desktop becomes overcrowded RealFS Explorer provides a workspace to easily access your favorite documents.
Each VisBiz User has a Favorites list for each Biz Group. Lists are normally sorted based on your priority for each document or sorting can be customised. See when someone else creates a new Version of a document which is in your Favorites list, or easily transfer a document to MyComm as a reminder. Send Outlook EmailsTag documents and send them from RealFS Explorer as either hyperlinks or attachments in an Outlook email. After sending, MyComm Messenger will retrieve the email from your Oulook Sent Items folder and save back into RealFS as a message file including any attachments. Measure ProgressYou can measure the development progress of Documents and Packages. Based on budgets, actuals, forecast and % complete measurements, track the development of individual documents, or track the overall progress of a set of documents in a Package. Work StatusRealFS Explorer provides 7 defined stages of Work Status of any document Version. Monitor the Work Status of individual documents or a set of packaged documents. When you set the Work Status of a document Version to Approved or Cert Final, RealFS the document file will be automatically set to read-only and its content protected. Set permissions for a users and groups based on Work Status to only see documents which have reached an Approved or Cert Final status, or not see documents with a Superseded status. Reminders and NotificationsVisBiz can save the disk space and network bandwidth wasted by users attaching files to emails then sending to multiple recipients for review and comment, and then sending back to the originator as attachments, ad infinitum. |
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